Sylvya Stevenson, Budget Analyst shares new online resources for residents and city departments.
For all of you who enjoy all things Budget, we brought you the FY 2017-18 Adopted Budget also called the Activity Budget that was adopted by City Council on March 23, 2017. The Activity Budget provides a high-level overview of city operations, departments and program activities totaling $1.59 billion in expenditures. The Activity Budget is one of several reports the Budget Office makes readily available on Open Data including the following budget:
Newly added to our Open Data list:
- Personnel Budget
- Administrative Budget
If you’re a frequent visitor to the City’s Financial Reports website or Open Data you may have noticed the newly added budget resources, the FY 2017-18 Personnel Budget and the 2017-18 Administrative Budget. While the Activity Budget provides the program level view of the budget, the FY 2017-18 Administrative Budget provides in detail, appropriations at the fund, department, deptID, and appropriation level. The appropriation level consists of A- Personal Services (funds planned to be spent on labor/wages and benefits), B-Contractual Cost (fund planned to be spent on contracts), and C-Commodities (funds planned to be spent on items like supplies, and books), E-Capital Outlay (funds planned to be spent on one-time equipment purchase or a small project, particularly amounts that range between $40,000 and 80,000), F-Pass-Through (funds approved by ordinance to pass through the City that planned to be spent by an outside agency ), G-Debt Service (funds dedicated to paying the City’s debt obligation). The DeptID level allows us to distinguish specific cost from other costs within the same department as shown in the diagram below.
As shown below, the Personnel Budget provides in detail the total Full-Time Equivalent (FTE) and personnel count for each city department. Personnel cost accounts for nearly 70% of the City’s General Fund operating budget. In Budget, we track department changes to personnel in our revised column of our personnel pages. Tracking the Personnel Budget allows the Budget Office to discuss fiscal changes to the budget as it relates to personnel.
Managing the Personnel Budget is crucial because, during any stage of the annual budget cycle, Council and departments may request analyses to explain personnel activity, or why a department is experiencing changes to the budget as it relates to personnel.
Budget publishes a variety of reports and resources to view the budget, each with different types of information and detail. Budget information is available in different forms so that there is a diverse portfolio of for multiple users. Some people want all the details, and for others, just an overview will suffice. Is there something you would like to see on Open Data, or have an idea for Budget? Let us know your thoughts on twitter @KCMOBudget, by email at email@example.com or leave a comment on KCMomentum@kcmo.org. This is probably more information than you would like to know, but hey, that’s all things Budget!