Workplace Frequently Asked Questions (FAQ)
What is the Workforce Ordinance?
The Workforce Ordinance (ordinance 070504) was passed in April 2007 by the KCMO City Council. It is contained within chapter 38-83 sections 1-13 of the KCMO municipal code. The code was instituted to address low participation by construction workers who are KCMO residents on City funded construction projects.
What are the qualifications under which the workforce ordinance becomes applicable?
The workforce ordinance applies to any City funded or administered construction project started after July 1, 2007 over $324,000 and having 800 or more labor hours. Projects that go through any tax abatement agency like TIF, PIEA, DESA, etc. with these qualifications must adhere to the Workforce Ordinance requirements. However, in the case of an agency the ordinance pertains only to those projects with a start date following the adoption of that agency’s workforce policy.
What are the goals that have been set through the workforce ordinance?
Goals have been established as 10% minority and 2% female. These are company-wide goals, applicable to both the prime contractor and the collective of the prime’s subcontractors and are applicable through the lifetime of the project with the city.
Where can I find electronic copies of the workforce reports?
Electronic versions of the two workforce reports are online.
How does HRD accept Workforce reports?
The easiest way to submit them is by e-mail as a Microsoft Excel attachment. The Excel document can be obtained through the above link and HRD would greatly prefer that this is the method used. Other methods of submission can be discussed if Excel is unavailable.
How should I submit workforce reports?
The best way to ensure we receive the reports is through e-mail. You can contact us at HRDContractCompliance@kcmo.org. Additionally, our fax number is 816-513-1805. Our mailing address is Human Relations Department, 4th floor, City Hall 414 East 12th St., Kansas City, MO 64106.
When are the workforce reports due?
Workforce reports are due the 15th of every month for the previous month’s work. For example, by February 15th, HRD would expect to have the appropriate January workforce reports.
If I don’t turn in a report on time, what happens?
As a prime contractor, HRD will first e-mail or mail you a notice of non compliance, acknowledging your failure to submit timely reports and asking that this be rectified. Failure to address this shortcoming – or subsequent non-compliant actions by your company – may result in withholding of payments by the originating city department, debarment from contract bidding for up to one year, liquidated damages as set by the Construction Workforce Board, or any combination of the above actions.
What reports are HRD expecting each month?
HRD expects at least four workforce reports per prime contractor per month: One company-wide contractor report, one company-wide subcontractor report, one project specific contractor report and one project specific subcontractor report. For every additional project that meets the guidelines addressed above, two additional project specific reports (one contractor and one subcontractor) must be completed by the prime each month.
What is the Metropolitan Statistical Area (MSA)?
The MSA encompasses seven counties through a two state area surrounding Kansas City. On the Kansas side, they are Johnson, Leavenworth and Wyandotte. In Missouri they are Cass, Clay, Jackson and Platte.
What information needs to be contained in each of the reports?
Company-wide contractor report: This is all work done by the prime contractor for the calendar month. It includes every project within the MSA.
Company-wide subcontractor report: This is all work done company-wide (within the MSA) by the individual subcontractors. Only subcontractors working on
the applicable KCMO project for that month need to submit these reports. In other words if a subcontractor is working for the Prime contractor only on non-KCMO projects, it is not required to submit monthly reports. Likewise, if a subcontractor that is working on a KCMO project performed zero hours of work for that month on that project, it is not required to turn in this report. The Prime contractor is responsible for ensuring the applicable subcontractors submit timely reports. The Prime contractor compiles individual company-wide subcontractor reports and combines them into one single report for submission.
Project specific contractor report: This is all work done by the prime contractor for the calendar month on the specific applicable KCMO project. If there is more than one project that meets the workforce threshold, HRD expects a separate report for each one.
Project specific subcontractor report: This is all work done by the individual subcontractors on the specific applicable KCMO project. Only subcontractors working on the project for that month need to submit these reports. If a subcontractor that is working on a KCMO project performed zero hours of work for that month, it is not required to turn in this report. The Prime contractor is responsible for ensuring the applicable subcontractors submit timely reports. The Prime contractor compiles individual project specific subcontractor reports and combines them into one single report for submission. If there is more than one project that meets the workforce threshold, HRD expects a separate report for each one.
Only labor on the job sites need to be accounted for. No office or support staff are required to be counted. Project managers or others, doing just supervision on the job site still need to be counted towards the total.
How do subcontractors submit their reports?
Reports must be submitted to the prime through whatever means the prime determines is most feasible. The prime then compiles all the subcontractor reports for both project specific and company-wide worksheets and compiles them into two complete subcontractor reports that are then submitted to HRD by the 15th of every month.
Subcontractors should NOT submit reports directly to HRD.
Do we need to put all work done by our companies on the report?
No. You only need to include construction work for the Metropolitan Statistical Area. Office work and other jobs that don’t take place on the construction job site do not need to be tracked.
If a subcontractor has done no work that month, what reports need to be turned in from that company?
Subcontractors are required to turn in reports to the prime contractors for any city project that falls under the ordinance on each month they work on that project. If a subcontractor is not working on the project that month, it does not need to submit any workforce reports to the prime.
What if no work has been done on the project at all?
As the Prime contractor, you are still required to submit these reports, even if no work has been done for that month. The report can consist of “no work” typed in somewhere in the area of the document where you normally place hourly statistics. But these reports still must be turned in for your company to receive credit for submission.
What do we do when the project is completed?
There is a place on both the project specific worksheet and the company-wide worksheet where you can check that the project has been completed. It would also be beneficial to contact a workforce compliance officer in HRD to let him or her know of the project’s status. If no notice is given, HRD will consider your reports to be late and therefore you to be in non-compliance. All notifications will be verified with the appropriate city project manager.
Who can I contact with further questions regarding workforce reports?
HRD has two workforce compliance officers: Dan Osman 816-513-1815 and Denice Eason 816-513-1829.