FOR IMMEDIATE RELEASE: July 28, 2016
This week, the City Auditor’s Office released an audit on contact accessibility. The audit focused on the city’s ability to access its executed contracts.
The audit concluded that most contracts in the test sample were accessible. Because contracts are not in a central system, the auditors could only identify and test the accessibility of contracts that had a payment associated with them or contracts that were authorized by the City Council.
The audit determined that city contracts are not centralized although city regulations require it. Some executed contracts are retained by the Finance Department, some by the Procurement Services Division, and some by individual departments. Some contracts that have been part of a contract dispute have been difficult to locate and the city has had to rely on the other party’s contract.
The audit also concluded that an electronic, centralized contract repository would improve the ease of contract accessibility. It would also provide staff with the ability to organize and search for contracts. In addition, it could provide easy online public access to contracts and support the city’s open data policy.
The audit includes recommendations to improve the city’s ability to meet the changing needs of the city’s organizational structure and improve contract accessibility and transparency. The city manager agreed with the recommendations.
View the complete report.