The Downtown Streetcar Transportation Development District (TDD) Project Incentive & Coordination Program has been implemented for the purpose of ensuring a high level of communication and coordination between all parties involved in the success of private development within the Streetcar TDD, and to provide development process service incentives to projects within the TDD. The TDD includes all parcels within the boundaries of the downtown streetcar taxation district.
The program provides for the following enhanced services and features:
Establish TDD Project Facilitator Program
Designated City staff will serve as TDD Project Facilitators. The Project Facilitators will be available as primary points of contact for any issues or questions that may arise in regard to any TDD project, while working in concert with other staff. Initially, two City staff members with business assistance and development process experience, will be named to be TDD Project Facilitators – John Pajor of KC BizCare (816-513-1234, email@example.com), and Jim Hedstrom of City Planning & Development (816-513-2852, firstname.lastname@example.org). The TDD Project Facilitator will have the authority of the City Manager to organize and monitor City staff.
The TDD Project Facilitator will be responsible to:
- proactively monitor the development review process to ensure that all service commitments are met;
- schedule and lead DAT and other project meetings;
- document meeting determinations, agreements, actions items and attendance in the Kiva Permitting System;
- communicate the next steps to the applicant; and, assist the applicant as needed to shepherd the project from application to successful completion, including through the issuance of any required operating permits such as business licenses, food permits, liquor licenses, fire permits and other licenses that may be necessary for the operation of businesses in the project.
Development Assistance Team Meetings
A Development Assistance Team (DAT) meeting will be available to any TDD project upon request. For new buildings, building additions and other projects involving a high degree of complexity, a DAT meeting will be encouraged. The TDD project facilitator will schedule and chair the meeting, and ensure that all departments with jurisdiction over the proposed scope of work will be represented at the DAT meeting. All department representatives will be required to be prepared to provide specific and accurate information regarding the project.
Development Assistance Team Meeting representation may include the following departments and agencies as necessary for the specific project:
- City Manager‟s Office
- City Planning & Development
- Development Management Division (City Planner)
- Land Development Division (Public Infrastructure Review)
- Plans Review Division (Building and Development Review)
- Inspection Division
- Water Services
- Meter & Services
- Industrial Waste
- Public Works
- Capital Projects
- Regulated Industries (NCSD)
- Parks & Recreation
Project Coordination Meetings
Additional TDD Project Coordination Meetings will be offered to facilitate coordination between the owner’s team and the City’s team. The need for these meetings will be established on a project-by-project basis, with consideration of the specific project scope and issues, and as agreed upon by the project applicant. Scheduling will handled by the TDD Project Facilitator.
TDD Plans Review Service Delivery Goals
TDD Project service delivery goals to be one-half of standard plan review service delivery goals. The TDD service delivery goals for the initial submittal plan review will be maximum 2 weeks for new buildings, building additions, changes of occupancy, and land development applications; and maximum 1 week for tenant finish projects.
Designated CPD staff will be the primary staff to handle projects in the TDD. This will include two Plans Review Division staff, two Land Development Division plan reviewers, two Development Management Division planners, and four Construction Code Inspectors. TDD projects will be assigned to the designated TDD staff to the extent possible while maintaining service delivery goals.
All parcels within the TDD will be flagged in the City land record database to facilitate prompt identification. This information will be available online via KivaNet and as a layer on the City’s GIS mapping system. www.kcmo.gov
Development Management Incentives
Development Management Division (DMD) will review all Administrative Adjustment Applications within 5 business days. Also, DMD will recommend that the City Planning and Development Director introduce ordinances for all projects requiring review by the City Council, and will process the preliminary and final plats for all Major Subdivisions simultaneously, in an effort to save time.
Infrastructure assessment and 5-year CIP from Capital Projects Office, WSD and DPW to occur as necessary to identify water service, fire hydrant service, storm & sanitary sewer, curb, sidewalk, roadway, etc. (also, assessment information identified as part of the streetcar project is available).
In addition to the new service initiatives noted above that are specific to TDD projects, all existing service initiatives also apply to TDD projects, including:
One-Stop Permit Application and Plans Submittal
The Plans Management Branch (PMB) of the Permits Division is the one-stop location for submitting applications and plans for building permits and associated public improvements. Via this program, the permit applicant does not submit separately to the various departments that may be reviewing the project. PMB performs a quality control review of the application to verify that adequate information necessary to perform a complete review of that application is included in the submittal. PMB then delivers the design packages to all City Departments that have review authority over the project. PMB coordinates review comment delivery to the applicants, and applicant responses back to the various departments.
Submittal Checklist (Information Bulletin #110)
This document provides detailed information regarding the submittal process, City review staff contact information, and a checklist identifying required information for plan approval. Submittal checklists for tenant finish applications (IB #138) and fire sprinkler applications (IB #125) are also available.
This optional service allows building tenants, owners, developers and design professionals to meet with CPD staff at the proposed site to discuss potential impact of code requirements on the project. In addition to the on-site discussion, customers will be provided with a written record of the inspection.
Preliminary Design Code Review Meetings
This optional service allows design professionals to meet with CPD plans review staff in the early design stages of a project to answer design questions about how specific code requirements will apply to their project.
Review Comment Resolution (RCR)
In the event that a plans review subsequent to the first review is not approved, the Plans Examiner shall discuss the issues with the Supervisor of Plans Review or the Division Manager of Plans Review. Plans Review staff shall then call or meet with the applicant as necessary to ensure that the applicant fully understands what is required to resolve the review comment(s).
Code Modification Request Process (CMR)
The Code Modification Request (CMR) process allows the owner or owner‟s agent to apply for a modification to any provision of the Kansas City Building and Rehabilitation Code (KCBRC), provided a level of performance that is equivalent to the KCBRC is demonstrated. Through this process, issues can typically be resolved without the need for a Building and Fire Codes Board of Appeals hearing.
Scheduled Express Plans Review
This optional service for minor projects offers the benefit of a one-stop plans review and permit issuance via a meeting with the plans examiner. Architects and engineers for the project may “red line” plans and make changes during the Scheduled Express Review to satisfy code requirements and obtain a permit.
Enhanced Express Plans Review Services
For restaurant and bar projects eligible for Express Review, but that might also require the review of the Health Department – Food Protection Program, Water Services – Industrial Waste Division, and the Fire Department, we are now offering enhanced Scheduled Express Plans Review Services. With this service, reviewers from these other departments will be available during the Express Review, to enable a complete, multi-department review of these projects.
Plans Review turnaround times
Specific maximum turnaround times for the project plans reviews are published and the performance to meet those goals is tracked. The duration varies depending on the type of the project.
Deferred Plans Review Submittals
This procedure allows the plans review process to begin on a project prior to the submittal of full construction documents. Depending on the scope of the initial application, this procedure may allow issuance of partial building permits prior to obtaining full approval of the submitted plans.
Conditional and Partial Building Permits
This procedure allows construction to proceed prior to obtaining full approval of the submitted plans.
Fast-Track Sprinkler Permits
Because of the unique situation fire sprinkler contractors often find themselves in concerning the need to start work before design drawings are finalized, fire sprinkler contractors may obtain a fast-track sprinkler permit. This permit will allow the contractors to start work, while still providing for the necessary code review of the completed design drawings at a later date.
On-line access to permit records
On-line access is provided to the City’s permit database (Kiva). All land development processes, construction permits, inspections, request for services (RFS), and related applications and processes administered by the City are tracked via this database. Via the KivaNet link on the City’s website, these records may be verified on-line, 24 hours a day.
Online permitting is available for construction permits which do not require plans review, or for which the plans have already been reviewed and issued. Via the KivaCitizen link on the City’s website, preregistered users are able to submit and pay for permit applications via the Internet at their convenience and to monitor the status of the application to the point of permit issuance. All permit applications are processed within one business day of submittal.
Electronic Document Submittal
This new system, currently in a phased implementation, allows for the electronic submission of plans and other documents, rather than by paper documents. This will ease submission and save resources, including paper and printing costs, delivery time, document storage and retrieval, etc.
E-mail and Fax Permit Process
Simple permit applications may be processed by fax with payment by credit card.
Inspections conducted the next business day
All CPD inspections are scheduled for and conducted on the next business day following the request. A 24-hour recorder is available, and requests made prior to 6:00 AM will be conducted the same day.
Inspections outside of normal business hours
This optional program is designed to help expedite construction projects and to give the builder more flexibility as to when some of the required inspections are performed. This service is subject to the availability of inspection staff at the desired time.
More details about the services can be found by calling 816-513-1500.