Quick Tax Frequently Asked Questions (FAQ)
What is Quick Tax?
Quick Tax is an online system taxpayers may use to file tax returns, make payments, register a business, view and make changes to their tax accounts with the City and view notices and letters sent by the City.
How do I sign up for Quick Tax?
Go to kcmo.gov/quicktax. View this short How to sign up for Quick Tax video. Complete all steps and submit.
What types of taxes can I file and pay using Quick Tax?
Quick Tax can be used to file returns and make payments for the earnings tax, business license tax, utility taxes, convention and tourism taxes, and the arena fee. Special assessments can be paid using Quick Tax. Property and sales taxes cannot be paid using Quick Tax.
How do I file my Wage Earner Return on Quick Tax?
After completing the sign up process, go to kcmo.gov/quicktax. View this short How to file My Wage Earner Return on Quick Tax video for residents of Kansas City, Missouri who did not have the earnings tax withheld by their employer.
How do I file my Business License Application on Quick Tax?
Go to kcmo.gov/quicktax. View this short How to File a Business License Application on Quick Tax video for businesses operating in Kansas City, Mo.
Can I print a copy of a return I filed using Quick Tax?
Yes. After submitting a return, click on the ‘Activity Center’ tab to view requests. If the return is not listed under the ‘My Requests’ heading click on the ‘More’ button next to the column. A title list will display – click on the hyperlink under the ‘Title’ column that corresponds with the return you would like to print. Next, click on the ‘Print’ hyperlink under the ‘Status’ heading in the middle of the screen and print using your internet browser’s printing functionality.
How do I make a payment on Quick Tax?
You can make an electronic check (EFT) payment through Quick Tax. View this short How to Make An Electronic Check Payment on Quick Tax video:
You can also make a credit or debit card payment through Quick Tax. A third-party convenience fee will apply to all credit or debit card payments. View this short How to Make a Credit or Debit Card Payment on Quick Tax video:
Can I request a Payment Plan on Quick Tax?
Yes. You may request a payment plan for amounts owed for Earnings and Profits Taxes, Business Licensing or Arena Fees. Payments plans cannot exceed 6 monthly installments.
After you submit your request, an email will be sent to you the next business day that will let you know if your request was approved. If approved, you need to logon to Quick Tax and accept the Payment Plan within five days. Payments will be automatically drafted from the bank account provided.
View this short How to Request a Payment Plan on Quick Tax video:
Can I submit W-2’s on Quick Tax?
Yes. To meet this annual requirement, there are two options that may be used on Quick Tax:
Manual Entry – where an employer enters the information from each W-2 issued to an employee. View this short How to Manually Enter W-2’s on Quick Tax video:
Bulk Upload – where an employer creates a file that includes W-2 information for all employees. Acceptable file formats include EFW2, TIB-4 and CSV. Files MUST include local wages and local tax withheld. View this short How to Upload W-2’s on Quick Tax video:
To avoid penalties, W-2 information must be submitted for the previous tax year by January 31st each year.
Can I request a Tax Clearance Letter on Quick Tax?
Yes. A Tax Clearance Request can be submitted through Quick Tax. View this short How to Request a Tax Clearance on Quick Tax video:
Please allow 7 business days for processing.
Can tax preparers file and pay City taxes on behalf of their clients using Quick Tax?
Yes, third party tax preparers can use the online Quick Tax system to file and pay taxes on behalf of their clients.
Step 1. Register Your Business
Step 1 is to be completed only if you have not previously filed a tax return, or are not required to have any tax accounts with the City. To register your business, go to kcmo.gov/quicktax and click on ‘Register Business.’ Complete all steps of the registration process by providing your identifying information and submit your request. For Step 3, if as a preparer you are not located in or do not perform services in Kansas City, Mo. and only file taxes on behalf of clients with tax obligations, answer ‘No’ to the question ‘I require tax accounts with Kansas City, Missouri.’
Your submitted registration will need to be reviewed by City staff. This review process will take approximately five business days. Once your registration has been approved you will be able to sign up for Quick Tax.
Step 2. Sign Up for Quick Tax
Step 2 is to be completed by all third party processers in order to file and/or remit payments online on behalf of their clients. In order to sign up for the Quick Tax system, go to kcmo.gov/quicktax and click on ‘Sign Up.’ Complete all steps of the sign up process. For Step 3, select Option B. A third party tax preparer will then enter his/her accounting firm’s information when clicking on ‘Customer Info’. After all of the required fields are complete, click on the ‘Submit’ button.
Step 3. Establish Access to Your Customer Accounts
After you logon to Quick Tax, click on ‘Access Client/Spouse Accts’ on the navigation sidebar to request access to your clients’ accounts. In order to complete this you will need the following:
- Your client’s ID (SSN or FEIN),
- the City-assigned account ID (either the legacy ID or the new 10-digit account ID),
- and, either a payment/refund amount for your client processed within the last year or a Letter ID printed on a letter sent to your client within the last year (but not prior to June 10, 2013).
After your request is processed, the account(s) will display within a few minutes in the ‘Other Taxpayer’s Accounts’ sub-tab under the ‘Accounts’ tab.
Step 4. Add Bulk Upload Filing Capability (Optional)
Many larger payroll companies and CPA/accounting firms will benefit from the option of submitting quarterly returns and the annual required W-2 filings via the bulk upload option available within Quick Tax.
In order to add this option, please contact the Revenue Division at 816-513-1120 or email@example.com. Once this is added to your account you will have access to the portal for the upload of your bulk withholding file(s). Click on the account ID link for the ‘Bulk Withhld’ account type to access the ‘Upload W2s’ and ‘Upload Withholding Returns’ functions from the navigation sidebar.